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The Use of Pharmaceutical Information for Decision Making in Namibia’s National ART Program: Assessment Report

SIAPS conducted this assessment to determine the extent to which pharmaceutical information generated from the Electronic Dispensing Tool (EDT) and dashboard is used by key stakeholders in the national antiretroviral therapy (ART) program in making decisions regarding the management of medicines and related services and, to the extent possible, identify potential influences on program outcomes. The assessment used a descriptive case study approach based on 28 interviews conducted with key stakeholders in the national ART program and a desk review of program-related documents and publications.

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Retreat Report: SIAPS and Directorate of Drugs and Medical Supplies Activity Plan

The Directorate of Drugs and Medical Supplies (DDMS) plays a key role in providing technical guidance and setting strategic direction in policy formulation, service delivery, standards, laws and regulations, and objectives for the pharmaceutical sector in Sierra Leone. It is also involved in stakeholders’ collaboration and coalition building, resource mobilization and deployment of resources, monitoring, and oversight. It is therefore necessary to review and finalize the DDMS structure at all levels to reflect this expanded role, especially with regard to the ongoing decentralization process, the necessary capacity that needs to be developed, and aligning DDMS’ work plan with SIAPS. As part of SIAPS’ system strengthening strategy and by way of addressing the challenges identified during implementation interventions for pharmaceutical supply chain management, SIAPS, in collaboration with DDMS, has identified those topics that would be most valuable for sustained, effective leadership and systems to drive the success of the pharmaceutical sector in Sierra Leone.

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SIAPS Burundi End of Project Report

Project dates: 2011-2016

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President’s Malaria Initiative End Use Verification Survey

The end use verification (EUV) survey was conducted on December 21-30, 2017, in the departments of Zou and Collines. The main objective of the EUV survey was to verify the continuous availability of malaria commodities in malaria patients’ last point of contact. The survey intended to ensure that good diagnostic and prescription practices within these last points of contact, i.e., health facilities (health clinics or zone hospitals), were in line with the new treatment guidelines. Data collection period was December 26-30, 2017.

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SIAPS Mozambique End of Project Report

Project dates: 2012-2018

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Improving Supply Chain Management in the DGFP in Bangladesh through the Logistics Coordination Forum

The Logistics Coordination Forum (LCF) is a platform to prepare, review, revise, and update the needs of contraceptives and the medical surgical requisite (MSR), consumption trends, stock status, pipeline positions, procurement status, SCM issues, etc., and to suggest capacity building and system improvements in the areas of procurement, storage, and supply management for DGFP.

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Standard Operating Procedures for Planning and Implementing a Continuous Results Monitoring and Support System in Sierra Leone at the Primary Health Unit Level

Since May 2016, the Directorate of Drugs and Medical Supplies (DDMS) and SIAPS have supported district health management teams (DHMTs) to implement the continuous results monitoring and support system (CRMS) in their respective health facilities. By the end of 2017, 10 of the 13 districts and more than 1,000 health facilities had conducted three rounds of quarterly CRMS supervisions, reviewed the evidence in stakeholder review workshops, and produced reports. The indicators tracked are generally classified as service indicators (monitoring treatment uptake, consumption, stock status, and rational use) and system indicators (monitoring availability and functioning of information systems and forms, storage and handling, availability of skilled staff, and capacity building). CRMS supervisors use a checklist and various tools and forms to complete their findings and observations; they also provide real-time mentorship and support to address challenges. The findings and observations of CRMS exercises are summarized and presented to key stakeholders and owners of the system in a CRMS review forum where actionable plans are discussed and operationalized by the next quarterly exercise. The purpose of this standard operating procedure (SOP), which was prepared as a job aid, is to provide a frame of reference for implementing a CRMS to conduct comprehensive, participatory, and responsive monitoring using the first exercise as a baseline to track trends in improvement following continuous engagement of target facilities. This approach is in line with supportive supervision and monitoring system but is more proactive and action oriented.

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Report of a ToT and Cascade Training on Leadership Development Program for Pharmacists from the Public Sector of the Ministry of Health and Sanitation of Sierra Leone

The pharmaceutical sector in Sierra Leone faces several challenges. The Ministry of Health and Sanitation (MOHS), in collaboration with different partners, is in the process of strengthening the capacity of district and peripheral health facilities (hospitals and peripheral health units (PHUs)) to ensure an uninterrupted supply of essential medicines, manage supply chain activities through an improved nationwide pharmaceutical management information system, and promote rational medicine use for better health outcomes. USAID support to the MOHS through SIAPS focuses on pharmaceutical management systems strengthening and supply chain management through capacity building and technical assistance to improve governance, management and leadership, selection and quantification, pharmaceutical management information systems, rational medicine use, and CRMS. The purpose of conducting MSH’s LDP training was to build the capacity of Sierra Leone’s DDMS, district/hospital pharmacists, and SIAPS staff in leadership, management, and governance. The goal was to ensure that the directorate, its district/hospital pharmacists, and SIAPS Sierra Leone staff would be equipped with the knowledge and skills to manage and lead the different components of the program efficiently in a transparent and participatory manner. The purpose of the training of trainers (ToT) for the LDP was to establish a pool of local LDP facilitators who could cascade the program to other DDMS staff and district/hospital pharmacists throughout the 13 districts.

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SOP for the Adverse Drug Reaction Advisory Committee (ADRAC) on Adverse Drug Event Reporting

The purpose of this SOP is to describe the procedures and activities of ADRAC in the review and evaluation of ADE reports received by ADRMC. It is applicable to all ADE reports received for medicinal products, including Unani, Ayurvedic, herbal, homeopathic and biochemical systems of drugs, vaccines, and biological products.

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SOP for the Adverse Drug Reaction Monitoring Cell in DGDA on Adverse Drug Event Reporting

The purpose of this SOP is to outline the management of spontaneous reporting of ADEs by the ADRMC. It is applicable to medicinal products, including Unani, Ayurvedic, herbal, homeopathic, and biochemical systems of drugs, vaccines, and biological products. The SOP has been written to describe the procedures to be used by ADRMC members to collect, record, review, and manage ADE reports received by the PV center.

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